Collections Management Intern
The Salvation Army Mission:
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Job Objective:
Under supervision of the museum director, with assistance from other museum staff, the intern will learn and complete steps for processing incoming donations and photographing/digitizing, storing, and cataloging accessioned materials.
Essential Functions:
This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
-
Document incoming donations by completing Temporary Custody agreements and creating temporary storage for incoming donations.
-
Prepare and lead collections review process for Collections Review Committee
-
Return/Dispose materials not accepted for collection as approved by the
committee.
-
Complete and send Deed of Gift documentation for materials accepted into the
collection.
-
Photograph or scan collection materials as appropriate.
-
Enter descriptive information about materials into PastPerfect collections
management database.
-
Create and mark objects with identification numbers.
-
Select storage location and create appropriate housing for collection materials.
Minimum Qualifications:
The requirements listed below are representative of the minimal education, experience, skills, and/or abilities required for this position.
Education & Certification:
• High school diploma.
• Current or recent undergraduate or graduate in Museum Studies, History,
Archives or similar field of study preferred.
Skills:
• Professional etiquette
• Initiative
• Group/teamwork skills in a spirit of cooperation and Christian service • Able to speak, read, and write English in a manner that is sufficient for
effective communication with supervisors, employees, beneficiaries and
customers; and to perform the requirements of this internship.
• Working Knowledge of Microsoft Office 365, PastPerfect, Adobe Photoshop,
and PastPerfect
• Understanding of museum artifact handling and cataloguing procedures is
beneficial but not required
• Understanding of museum ethics and practices is beneficial but not required
Supervisory Responsibility:
None
Physical Requirements:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the duties of this job. Physical requirements include:
• Good speaking, hearing and vision ability
• Excellent manual dexterity
• Lifting, pulling and pushing of materials up to 40 pounds • Bending, squatting and walking
• May sit or stand for extended periods
• Some exposure to dust and mild chemicals
Travel:
None
Working Conditions:
Job Description Museum Collections Aide Page 2 of 3
Work is performed in a typical office environment. This is a full-time temporary position without benefits. The intern is expected to complete 362.5 hours of work within 90 calendar days. Office hours are Monday-Friday 8:00 am to 4:00 pm. Workday is 7.25 hours long with 45-minute unpaid lunch break. This is an on-site position.
All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.
