Controller

The Controller is responsible for overall accounting operations, maintaining the integrity of fiscal records, periodic financial reporting, analysis, budgeting, partnering with all departments to provide financial insight to business decisions, and ensure that reported results comply with GAAP. The Controller maximizes return on financial assets by establishing financial policies, procedures, controls, and reporting systems.

Below is a listing of functions either performed or supervised by the Controller:

Financial Reporting

• Issue timely and complete financial statements.
• Provide monthly comparison of actual against budgeted expenses, analyze variances, and initiate corrective actions as needed.
• Oversee all financial, project/program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for government, corporate, and foundation grants.
• Assist leadership in the annual budgeting and planning process; administer and review all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate.
• Maintain and reconcile pledge receivables.
• Maintain depreciation schedules. 
• Ensuring proper financial management of project reporting.

Transactions

• Ensure that accounts payable are paid in a timely manner and reasonable discounts are taken.
• Ensure that accounts receivable are collected promptly.
• Ensure payroll is processed timely. 
• Manage daily cash transactions
• Maintain the chart of accounts
• Maintain an orderly accounting tracking system
• Maintain and enforce strong internal controls

Management

• Maintain and enforce a documented system of accounting policies and procedures
• Manage outsourced functions (payroll, merchant services, armored car services)
• Ensure proper and adequate insurance coverage 
• Manage overall organization risk
• Supports the museum’s work in diversity, equity, access and inclusion and actively ensures that DEAI principles are upheld in all work with fellow staff, visitors, community and other external partners. 
• Enthusiasm for learning and mastering new skills on an ongoing basis; willingness to be informed/certified/trained through institution-offered courses and to work within Diversity, Equity, Access, Inclusion (DEAI) frameworks and actively engage in learning about these frameworks.

Compliance

• Coordinate the provision of information for annual audit (schedules/documents) and serve as liaison to audit firm.
• Monitor debt levels and compliance with debit covenants.
• Comply with local, state, and federal government reporting requirements and tax filings.

Bachelor's Degree in Accounting, Finance, Business Administration or equivalent in experience.

• Proven audit experience and preparation.
• Minimum 7 - 8 years applicable experience with a concentration in financial reporting and analysis.
• A track record in grants management as it relates to compliance and reporting of government, corporate and foundation grants. 
• High value of ethics, dependability, and reliability.
• Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
• Strong computer skills with demonstrated proficiency in spreadsheets.
• Positive “can do” attitude.
• Strong teamwork and team leadership values.
• Enthusiasm for learning and mastering new skills on an ongoing basis; willingness to be informed/certified/ trained through institution-offered courses and to work within Diversity, Equity, Access, Inclusion (DEAI) frameworks and actively engage in learning about these frameworks.
• Possess an equity mindset and cultural humility. 

Benefits: This position is eligible for medical, dental, vision, Life, Long-term Disability, and Short-term Disability insurances, 401k after six months of service, as well as PTO and Sick time. 

Schedule: This is a full-time, exempt level position working 37.5 hours per week Monday through Friday, including some early mornings, weekday evenings, and weekend hours related to meetings or events. 

Physical Requirements of the Position: This position must be able to work at a computer for extended periods of time.

Location: Hybrid with 3 days in office at 700 E. Grand Ave., Ste. 127, Chicago, IL 60611

Salary Range: $85,000 - $95,000