Posted: Jun 4, 2024
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Facilities Operations Supervisor

Adler Planetarium - Chicago, IL
Full-time
Salary: $19.75 - $21.90 Hourly
Application Deadline: N/A
Museum
About the Adler Planetarium
The Adler Planetarium connects people to the universe and each other. Whether it is introducing a guest to the Ring Nebula, a neighborhood school to a community partner, a research team to a network of citizen scientists, or one staff member to another, Adler’s focus on meaningful connections dates back nearly a century.

 


Today, the museum hosts more than half a million visitors each year and reaches millions more through youth STEM programs, neighborhood skywatching events, online citizen science, and other outreach projects. With Adler’s support, people of all ages, backgrounds, and abilities gain the confidence to explore their universe together and return to their communities ready to think critically and creatively about any challenge that comes their way.

 


The Position
The Adler Planetarium is seeking a Facilities Operations Supervisor to join our dynamic team located on Chicago's Museum Campus. The expected start date for this position is on Monday, August 5th, 2024. This position provides coverage and supervision for the Operations Support Team, assists with managing the facilities management software, and provides administrative support for the Facility Department. The position is normally scheduled Monday-Friday 8 am-3:30 pm with occasional shifted days or extended shifts based on operational needs. This individual will also be responsible for:

 


  • Facilities Management Software Coordination
    • Creating, tracking, updating, assigning, and closing work orders for maintenance staff and vendors.
    • Navigating invoice information to tie purchases and rendered services to work orders and asset information.
    • Tracking information and updates for facility assets, part inventory, key management, and other facility management modules.
  • Team Supervision
    • Assisting the Operations Manager with recruiting and training new staff.
    • Scheduling the Operations Support Team.
    • Coordinating grounds-keeping schedules to maintain the lawns.
    • Handling special mailing and freight requests or inquiries.
    • Tracking the progress of office renovations.
    • Scheduling supply inventory checks and making approved purchases.
    • Tracking setup and reset details for daytime events (internal events, public activities, special meetings, etc.) to ensure event setups and reset is complete.
    • Conducting regular inspections of the facility and monitoring facility reports.
    • Conducting general grounds-keeping, mail distribution, office renovations, supply inventory, Adler van inspections, and event setups or resets as needed.
  • Vendor Management
    • Assisting with tracking vendor services and escorting vendors as needed.
    • Tracking and processing invoices, addressing invoice concerns with vendors as needed.
    • Setting up vendors for Accounts Payable and updating vendor contact list.
    • Filing reports and COIs.
  • Administrative Support
    • Researching supplies and equipment, and ordering and tracking approved purchases.
    • Managing maintenance and inventory of the two-way radio equipment.
    • Organizing and updating electronic documents, the department’s intranet page, and other internal references.
    • Providing support as needed for planned projects and initiatives.
    • Managing staff onboarding and departures regarding ID badges, keys, staff lockers, uniforms, etc.
    • Performing other maintenance and administrative duties as needed.

 


FT The Compensation & Benefits
Base Pay: range: $19.75-$21.90/hr.
Work-Life Balance
  • 35-hour workweek
  • 3 sick days as of date of hire (can accrue up to 6.5 days per year)
  • 7 Adler paid holidays
  • 4 Personal Holidays (Prorated for new hires starting after January 1st)
  • Paid Family Bereavement Leave & Jury Duty
  • Eligible to accrue up to 15 vacation days per year to start
  • Flexible work arrangements
Competitive Health Coverage
  • Medical, Dental, & Vision insurance
  • Healthcare, Dependent Care & Commuter flexible spending accounts
  • Adler Paid Short-Term Disability insurance
Retirement Savings Plan
  • 403B plan with Adler match
  • Adler match is 100% vested immediately
  • Eligible to enroll as of the date of hire
Network of Support through our EAP programs
  • Resources to help address emotional, legal, and financial issues
  • Face-to-face, telephonic, and web-based services
  • Free subscription to the Calm Premium app
Discounted Onsite Parking Passes
Free Entrance to Chicago area museums and cultural institutions

 


The Person
Applicants should have a strong sense of ownership - being able to work independently, proactively ensuring the facility is maintained, and be open to learning and providing feedback. Applicants should be able to demonstrate strong attention to detail, including but not limited to tracking operational needs to schedule shifts and coordinate tasks accordingly; ensuring work orders and assets in the facility management software are comprehensive and consistent in standards; and reviewing invoices for inconsistencies. Someone willing to lead by example enjoys both maintenance and office duties and has a facility operations, property management, or office/business administration background or passion to pursue one of those or a similar career path will strive in this position.

 


Required Qualifications:
  • High school diploma or GED
  • Two years or more of professional work experience in facility operations, property management, office/business administration, or similar.
  • Basic knowledge of computers and Google Suite.
  • Basic skill with operating hand tools.
  • Strong sense of ownership
  • Strong attention to detail
  • Able to perform maintenance and office duties

 


Preferred Qualifications:
  • A Certification or Associate's Degree in facility operations, property management, office/business administration, or similar.
  • Three or more years of professional work experience in facility operations, property management, office/business administration, or similar.
  • One year or more of professional work experience in a leadership/supervisory role.
  • Prior experience with work order management software, facilities management software, and/or accounts payable software.

 


The Adler Planetarium is dedicated to complying with its obligations as an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, age, or any other characteristic protected by federal, state, or local law.

 


If you need a reasonable accommodation for any part of the employment process, please contact the Human Resources Department by email at 
[email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis.