Extra Help Gallery Assistant
Work type: On Campus
Location: Normal, Illinois
Employee Classification: Extra Help Clerical
Department: University Galleries
Job Summary
The Gallery Assistant collaborates closely with the full-time staff on exhibition preparatory work and assists with installing artworks. The Gallery Assistant participates in visitor engagement; assists with public events, which may include after-hours or off-site events; and assists with University Galleries’ website and online calendars. The Gallery Assistant may also produce exhibition documentation, research artworks in the permanent collection, and maintain image archives.
Additional Information
University Galleries’ mission is to foster a greater understanding of art in our university and community, while providing support for artists at pivotal points in their careers. University Galleries is a public facility that is open seven days per week. All exhibitions and events are free. Our staff works closely with Illinois State University students, faculty, and staff; exhibiting artists; and regional K-12 schools and community organizations.
Benefits include time away from work for eligible employees and the option to participate in the University’s 403(b) Plan.
Salary Rate / Pay Rate
$30.00 - $35.00 per hour
Required Qualifications
- Bachelor’s degree (art, art history, art education, creative technologies, or a related field preferred)
- One to two years of experience working in an art gallery or museum
- General knowledge of contemporary art and art history
- Ability to work collaboratively with diverse groups of people
- Ability to handle works of art, including storage, packing, and general installation techniques
- Proficiency with Adobe Creative Suite, Microsoft Office, and Mac operating systems
Work Hours
TBD
Functional Expectations
Must be able to complete the following with or without reasonable accommodations:
- Effectively communicate on a daily basis.
- Lift or move up to 30 pounds in order to move art, move walls to facilitate art installation, load materials for off-site programming, and move boxes containing publications and brochures.
- Maneuver around facility to check for proper conditions and placements.
- Use a variety of ladders and a motorized lift.
Proposed Starting Date
As soon as possible
Required Applicant Documents
Resume/C.V.
Cover Letter
Reference List with three professional references with email addresses
Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior
Optional Applicant Documents
Certification of Retirement Annuity
Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior
Special Instructions for Applicants
Extra Help employees may only work up to 28 hours per week for all University employment. Employees are only paid for hours worked and do not qualify for most benefits including health insurance and retirement, with Illinois State University. However, Extra Help employees are eligible to participate in the University’s supplemental retirement savings plans (403b). Applicable retirement information is provided at the time of hire. There is no guarantee that working as Extra Help will lead to or secure permanent employment. In addition, extra help employees may only work up to 900 hours total during their employment.
Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.
Contact Information for Applicants
Kira Shelton
Human Resources
[email protected]
(309) 438-2120
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Application Opened: 06/26/2025 11:35 AM CST
Application Closes: 07/10/2025 11:55 PM CST
