Staff Accountant

Position Summary

The Staff Accountant plays a key role within the Finance Department, responsible for maintaining accurate financial records, supporting the museum’s fiscal health, and assisting with internal accounting processes. This role ensures timely financial transactions, reporting, and audit preparedness.

Key Responsibilities

• Maintain general ledger and reconcile bank transactions
• Enter and match deposits and expenses in QuickBooks (QB)
• Request receipts and prepare deposit slips
• Handle donation letters and payroll journal entries
• Manage invoicing for group visits and facility rentals
• Coordinate with vendors for payments and W-9s
• Use bill.com to enter and track vendor invoices
• Order supplies and update gift shop inventory
• Assist with monthly reconciliations and audit preparation
• Track restricted donations and membership revenue
• Collaborate with departments on budget reviews
• Complete additional finance projects as needed

Qualifications

• Bachelor’s degree in Accounting or related field
• Minimum 3 years of accounting experience
• Experience with fund or nonprofit accounting preferred
• Strong proficiency in Excel and financial systems
• Detail-oriented with strong organizational and communication skills
• Ability to maintain confidentiality and meet deadlines
• Experience with QuickBooks, bill.com, and PQS a plus