Staff Accountant

Since 1891, our organization has focused on promoting learning and giving through dynamic, multi-cultural programs and financial support to community not-for-profit organizations and college scholarships to Oak Park-River Forest high school graduates. The NCCA is a membership-driven 501(c)(3) organization with a for-profit wholly-owned subsidiary, Oak Park Banquets, Inc. The Staff Accountant plays a vital role in ensuring the financial integrity and efficient operations of the NCCA and OPB. This position is responsible for performing a variety of technical and professional day-to-day bookkeeping and accounting tasks, including accounts payable and receivables, general ledger maintenance, and financial reporting.

Key Responsibilities:

• General Ledger & Reconciliations: Perform monthly bank and credit card reconciliations, prepare and post journal entries, and ensure all financial transactions are accurately recorded in the general ledger for a timely month end closing.
• Accounts Payable & Receivable: Manage the full cycle of accounts payable and receivable, including processing vendor invoices, expense reports, recording cash receipts, and ensuring timely payments. Maintain up-to-date vendor files.
• Membership & Revenue Accounting: Process membership dues and other revenue streams, ensuring proper recording and tracking of all contributions and their associated donor restrictions in compliance with nonprofit accounting standards.
• Payroll processing: Process payroll through the NCCA online service provider (ADP) on a bi-weekly basis. Processing payroll involves ensuring approvals are obtained, hours are properly allocated, and reports are provided to appropriate staff and board.
• Financial Reporting & Analysis: Assist in the preparation of accurate and timely monthly, quarterly, and annual financial statements, including cash flows, profit and loss, balance sheets and income statements. Conduct financial analysis to monitor expenses against budget and identify variances.
• Compliance & Audit Support: Assist with the annual external audit process and the preparation of all local, state, and federal tax filings. Develop and document accounting policies and procedures to maintain and strengthen internal controls.
• Budgeting Support: Facilitate the annual budgeting process and assist program managers with tracking their departmental budgets and projects.
• Cross-Departmental Collaboration: Work effectively with other departments, including the membership and development teams, to streamline financial processes and provide financial insights to non-financial staff.

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the staff member a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

Qualifications:

Education/experience: Requires a bachelor’s degree in accounting or related field. Three years of experience in nonprofit organizations preferred.

Skills:

• Strong knowledge of Generally Accepted Accounting Principles (GAAP) and nonprofit accounting standards. A commitment to the mission of NCCA and ethical financial practices including best practices and PCI DSS compliance.
• Proficiency in online QuickBooks and Microsoft 365.
• Excellent attention to detail, analytical, and problem-solving abilities.
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills, with the ability to explain financial information to a diverse audience and work with a team.