Development Events Manager

CHICAGO HISTORY MUSEUM

JOB DESCRIPTION

JOB TITLE: Development Events Manager - Full time

DEPARTMENT: Development Department

FLSA STATUS: Exempt

JOB SUMMARY:

The Development Events Manager is an integral team member responsible for managing all aspects of events that advance the Museum’s mission and development goals. The primary responsibility of this position is to effectively plan, organize, promote, and strategize events to strengthen donor relationships and increase contributions to the Museum. The Development Events Manager oversees the execution of Development, External Partner, and Presidential events, as well as the programs and activities of the Museum’s two longstanding donor groups, the Guild and the Costume Council.

ESSENTIAL FUNCTIONS:

• Manage all event logistics, including timelines, budgets, contracts, vendor relationships, and on-site execution.
• Create promotional strategies and communications for events.
• Coordinate invitation and event related material designs, in collaboration with event organizers and Communications and Marketing staff.
• Manage post-event evaluation, including budget reconciliation, data tracking, and supporter follow-up.
• Create and maintain institutional event memos.
• Manage event registrations and guest lists.
• Maintain accurate database records.
• Supervise event volunteers and interns.
• Solicit support from external individuals and organizations in support of events.
• Support auxiliary board meetings and provide administrative and logistical assistance to volunteer leadership and event committees.
• Ability to lift, carry, and otherwise move objects weighing 20 lbs.

OTHER DUTIES:

• Assists with departmental initiatives, particularly those related to fundraising and donor engagement.
• Performs other duties as assigned.Page 2 of 3

REPORTS TO: Director of Development

WORKING RELATIONSHIPS:

The Development Events manager works as part of a team consisting of the Vice President of External Engagement and Development, Director of Development, Major Gifts Officer, Institutional Giving Officer, Member Relations Manager, Development Operations Manager, Gift Processing Manager, and Development Coordinator. They work together to fulfill the goals, objectives, and metrics of the department, to build relationships with members, prospects, and donors to raise funds for the Museum’s general operating needs, exhibitions, collections, and other special projects and initiatives. The Development Events Manager will have regular interaction with Communications and Marketing staff, Properties staff, Special Events staff, Finance and Accounting Department staff other colleagues across the Museum, donor group program committees, and external event vendors, volunteers, and partners, acting as a resource and contact to deliver exceptional experiences for guests, supporters, and partners.

QUALIFICATIONS:

• Bachelor’s degree
• Three-Five years of experience in event planning, preferably at a cultural institution
• Experience using a CRM, preferably Altru
• Experience with e-communication software, preferably MailChimp
• Ability to work autonomously and as part of a team
• Ability to work with diverse departments and professionals
• Excellent attention to detail
• Strong organizational and time management skills
• Ability to execute multiple deadline-driven projects
• Excellent oral, written communication, and interpersonal skills
• Experience directing the work of volunteers and interns
• Advanced proficiency in Microsoft Word, PowerPoint, and Excel
• Desire to contribute to and promote a positive culture and collegial atmosphere
• Commitment to the mission, core values, and programs of the Chicago History Museum

CHM MISSION

Serve as the primary destination for learning, inspiration, and civic engagement, connecting people to Chicago’s history and each other.

CHM CORE VALUES

Collaboration: We honor all lived experiences, skills, and goals, weaving them into our work to collectively share stories of history and culture.

Integrity: We conduct all business and build internal and external relationships on the foundation of honesty, camaraderie, and professional fellowship.Page 3 of 3

Respect: We listen to understand, and we affirm other people’s perspectives and contributions. We show up for others and treat them as they want to be treated.

Curiosity: We invite questions and celebrate investigation, encouraging meaningful connections with history and a sense of wonder about our complex city.

Innovation: We anticipate the need to adapt and evolve, embracing new ideas that will propel the Museum to increased success.

Service: We actively cultivate a responsive and supportive culture where all people are valued and respected.

This job description is not intended to be an express or implied contract between CHM and any employee. CHM employees are employees at will. CHM reserves the right to change or assign other duties to this position as necessary to meet changing business needs. CHM is an equal opportunity employer.